BH Series Registration Documents for Gurgaon RTO (2026): What Works & What Gets Rejected

Introduction

If you are planning to apply for a BH (Bharat) Series number plate in Gurgaon (HR26 / HR98) in 2026, the most important factor is not just eligibility — it’s documentation accuracy.

Many applicants qualify but still face rejection because:

• Documents are incomplete
• Employer proof is incorrect
• Address details mismatch
• Portal uploads are unclear
• RTO verification fails

This guide explains eligibility, required documents, rejection reasons, and how Gurgaon RTO processes BH applications in 2026.

What Is BH Series Registration?

The BH (Bharat) Series was introduced by the Ministry of Road Transport & Highways (MoRTH) to simplify vehicle ownership for individuals with transferable jobs.

Instead of re-registering your vehicle in every state, BH Series allows:

• Pan-India registration validity
• No need for NOC during interstate movement
• Road tax paid in 2-year blocks
• Easy vehicle relocation across states

All applications are processed through the Parivahan Sewa Portal.

Eligibility in Gurgaon (HR26 & HR98)

• Central Government employees
• State Government employees
• PSU employees
• Private sector employees (strict employer conditions apply)

For Private Employees

• Company must operate in 4 or more states
• Valid GST registration required
• Proper Form 60 (Working Certificate)
• HR verification possible

Vehicle registration provisions are governed under the Central Motor Vehicles Rules.

BH Registration Process in Gurgaon RTO

1. Dealer enters application on VAHAN portal
2. Documents uploaded on Parivahan
3. Employer verification (for private employees)
4. Road tax calculation (2-year payment)
5. RTO scrutiny & approval
6. BH number allotment

Tax structure updates are published via the Haryana Transport Department.

In 2026, Gurgaon RTO officers conduct stricter employer and GST verification compared to some other states.

Documents Required & Rejection Reasons

1. Identity Proof

• Aadhaar Card
• Passport
• Voter ID
• Government ID

Common Rejections: Expired passport, blurry scans, name mismatch.

2. Address Proof

• Aadhaar with Gurgaon address
• Registered rent agreement
• Recent utility bill (2–3 months)

Rejected: Company address as residence, old bills, handwritten agreements.

3. Employment Proof (Most Critical)

• Form 60 (Working Certificate)
• Employer PAN
• Employer GST
• Proof of 4+ state presence

GST validity is often cross-checked against public databases. If your vehicle is financed, ensure proper hypothecation clearance through: Hypothecation Removal in HR26 Gurgaon.

4. Vehicle Documents

• Form 20
• Form 21
• Form 22
• Valid Insurance
• PUC

Insurance must comply with regulations issued by the Insurance Regulatory and Development Authority of India (IRDAI).

How Gurgaon RTO Verifies Applications (2026 Insight)

• Employer HR confirmation call
• GST status check
• MCA company record review
• Email domain verification
• Cross-checking office presence

If employer details appear shell-based or unverifiable, rejection risk increases.

BH Conversion & Loan Vehicle Cases

If you already own an HR26 vehicle and want BH conversion:

• No pending challans
• No tax dues
• Clear ownership
• Hypothecation updated

If ownership correction is required first: Ownership Transfer in HR26 Gurgaon

For interstate clearance support: NOC in HR98 Gurgaon

If RC is misplaced: Duplicate RC in HR26 Gurgaon

Driving license correction or renewal: Driving License in HR98 Gurgaon

Final Thoughts

BH Series registration in Gurgaon is possible — but only when documentation is precise and compliant. Most rejections happen due to employer eligibility misunderstanding, address mismatch, GST issues, or improper uploads.